• Premium and Regular Artist registration: 25% of tables will be assigned on the basis of first-come, first-served. The other 75% will be randomly selected. Artists and their helpers should not preregister through the attendee preregistration portal; artist and helper badges are sold directly through the Artists’ Area. One artist badge is included with the purchase of a table (see sections 2.1 Artists’ Area Table Rates & 2.2 Table Application & 2.4.3 Adding Group Members).

• The addition of a secondary artist or helpers is not part of the application form. Artists who have been selected for a table will have the opportunity to add them later.

• Artist proxies are not allowed. An artist registered to the Artists’ Area must be physically present for the entire duration of the event in order to sell.

• Applications that do not contain any items relating to the themes of anime, manga, or Japanese culture will be rejected.

• The artist’s portfolio must be set to public and fully accessible without the need to create an account to view its content. If the portfolio is not accessible at the time of screening, the entry will be disqualified.

• Premium Artist Table applicants are expected to carry enough merchandise to make use of at least 80% of the available space. They must be able to fully stock their table and properly use the wider table or area of 8 × 2.5 ft provided in the Premium section.

• Crafters must submit process photos or videos showing various steps of their production. This requirement has been added due to the increase in resellers applying to the Artists’ Area.

• Stamp Rally Specifications: More detailed information has been provided concerning rules for stamp rallies. Stamp rally leaders must submit their rally for approval this year. A form will be available for hosts to submit their stamp rally details. There is also a maximum of 3 rallies allowed per table (see section 3.7 Stamp Rallies).

• Double Booking: Applying to both the Artists’ Area and the Dealers’ Area is not permitted. Any artist found in violation will see their application refused without notice. Please contact Artists’ Area or Dealers’ Area staff if you are unsure about where you should apply.

Please note: The price includes 1 Artist Table and 1 badge. Additional badges for a secondary artist or helpers can be purchased for 70 CAD. A link with the payment request will be sent by email. In the event a secondary artist or helper has already purchased their badge through website preregistration, the main artist can ask for it to be changed to an artist badge via email: artistsarea@otakuthon.com.

After the contract is signed and returned, artists will receive a link to create their preregistration account and pay for their table. If a secondary artist or helper is added later, the main artist will receive payment details and is responsible for forwarding it to their secondary artist or helper.

• A main artist who does not submit their contract or fails to pay for the table reservation within the set deadline is considered to have forfeited their reservation.

• A secondary artist who does not submit their contract or fails to pay for their badge within the set deadline will be removed from their Artist Group.

• A helper who fails to pay for their badge within the set deadline will be removed from their Artist Group.

• Individuals who have been removed from an Artist Group for failure to return a contract or non-payment cannot be reinstated.

• Payment in person is not available.

A number of artists who were not selected for a table will be picked for the Waitlist and Firesale list (if they have selected the latter option).

If a table frees up, the next person on the Waitlist will be contacted. An artist who has a table in one area but obtains a table in the other area through the Waitlist may opt to switch. In this situation, the released table will go to the next person in that area’s Waitlist.

The Firesale list is for artists who wish to be contacted last minute in the case of no-shows on the first day of the convention. Artists who select this option should provide an additional contact method (phone number) to be reached quickly in case of an opening.

Please note that the Firesale list is separate from the Waitlist.

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